Board portals are an innovation that helps streamline meeting management. Modern portals are more user-friendly than the older software that only provided access to books for board meetings. You should have a list of questions you can ask during demos.
What are the key features of a board portal?
Effective meeting management starts before the meeting, with board portals that allow you prepare agendas and distribute them along with the relevant documents. Portals also offer an easy method of tracking action items, voting, and resolutions.
Boards can add comments to documents meeting with the CEO of another company and collaborate in real-time, regardless of the device or platform, during the course of a meeting. Websites that focus on security can even provide electronic signatures to speed up document signing, preventing sensitive information from falling into wrong hands.
Meeting minutes are automatically recorded within the portal, eliminating the requirement for secretaries to note notes manually as the meeting moves along. This lets your board concentrate on strategic issues and less time dealing with administrative tasks.
If you’re considering implementing an entirely new portal for your board or upgrading your current one, you should inquire about how easy it is to use. Board members don’t have time to spend acquiring about a new program therefore, seek out features that will guarantee adoption such as how-to videos, FAQs and ongoing remote training sessions, and a single point of contact for technical support. Consider how the pricing structure of your vendor fits into your organization’s budget.