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A well-planned agenda is crucial for productive discussions, informed decisions and effective management in your business. But, many organizations fall into common traps that hinder meeting efficiency and effectiveness. Here are the top blunders to avoid:
Not enough Time
A plethora of topics can lead to rushed discussions and limited time to address every issue. This can result in poor productivity. To reduce this, develop an adequate number of high-priority topics that are relevant to the purpose of the meeting. Prioritize issues according to their importance, urgency and logical sequence. Include a section on “new business” and other unscheduled discussions. This will allow board members to bring up any other issues or topics to be considered.
The failure to integrate diverse perspectives
Inevitably certain board members will bring different perspectives and ideas to the table that are valuable for the business. Rejecting these contributions is a huge error that could lead to unproductive decisions and opportunities. Fostering an inclusive environment that values and incorporates different perspectives, will guarantee the best results for your organisation.
Not Following Through on Board Meeting Resolutions
Insufficient follow-up can undermine the accountability of board members and erodes their trust. Establish responsibilities and deadlines for each action item, then regularly evaluate progress and make adjustments. After every board meeting, you should ask for feedback on the clarity of the agenda, the properness of the time allocations, and the flow of the meeting. This will help to improve the efficiency and effectiveness of your meetings.