Conducting the board of directors’ meeting is a complicated process that involves establishing the agenda and providing pertinent background information to everyone who attends. It is crucial to keep your discussion focused on the topics and issues that are most important to your organization.
The presiding officer will call the meeting to order and will ensure that there is a quorum. The meeting will then discuss any reports from officers or committees that need to approved. The board will then go over any key data room reviews performance indicator (KPI) that has been set up to help the company to ensure that they are on track to reach their goals.
The board will then consider new policies that must be implemented and ways to improve the current process. The board will discuss any coming events or changes to the leadership that need to be discussed at the next meeting.
Getting sidetracked by new topics for discussion can take up your meeting time and divert your board from the most crucial items. To avoid this, it is recommended to establish an approach that allows directors to “park” topics for future meetings to be discussed or investigated. It’s also recommended that board members pre-meet the chair or with other directors to get their questions answered prior to the meeting and to focus on strategic topics. This will save valuable meeting time and guarantee the most productive board of directors meeting.