A well-written agenda for your board meetings will ensure that you have productive, enjoyable discussions with a clear plan for the discussion of the organization’s most important topics. No matter if your meetings are held in person or on the web with a clear agenda, it allows participants to remain active throughout the duration.
A well-planned agenda begins with a clear and concise call to order that signals the beginning of the meeting as well as any related proceedings. It could include the name of the chairperson as well as an explanation of the purpose of the meeting.
The agenda for your board meeting should also include a brief report or presentation by the executive directors or CEO on the current performance of the company and its key initiatives. It’s also helpful to find more info include a section on committee reports from the finance, governance, and nominating committees as necessary.
If your organization has guest speakers or an open forum discussions, make sure you allocate time for those. You should also make space for announcements of special events or other recognition, such as congratulations, or announcements. Also, you should leave room for future business matters that require follow-up or haven’t been discussed before.
It is normal to get sidetracked by new topics of discussion, which can cause your meeting to lose momentum. Be sure you have parking space at the end of your agenda, where you can push new ideas to further discussion. It’s recommended to include an estimation of how long each item should be for discussion, so that you can aid in avoiding overrunning the time for board meetings. To ensure that your agenda stays on track, if you can’t decide on a topic at the board meeting, you can move it to the next.