VDRs (Virtual Data Room) are highly secure online platforms that allow for the seamless sharing of sensitive documents and other business information with third-party parties during the process of making deals. They offer a more secure alternative to sending sensitive information via email, which introduces a number of potential security vulnerabilities that can result in legal liability.
In general the best virtual data rooms are ISO 27001 compliant and have numerous security measures like two-factor authentication active watermarking, timed access expiry and IP-address-based access restrictions. Some also have a dedicated support staff that can be reached anytime. A reputable service should provide a variety of deployment options, including cloud-based and on premise. They should also be easy to use.
There are a variety of top VDR portals available, selecting the right one for your needs depends on the goal you are trying to achieve. Some VDR providers tailor their software to specific industries while others offer a general purpose platform that can be customized by workflow templates. Finding the VDR that is cost-effective and meets your needs is the most important aspect. The best place to start is to read reviews (with taking a pinch of salt) and contacting the service providers directly to see how responsive they are. Many providers offer a trial period for free to help you determine whether they’re the right fit for your company.